A simple guide to a seamless bar experience
Hiring a bartender-only service is a popular choice—and for good reason. It gives hosts flexibility, keeps costs down, and allows you to personalize the bar to your crowd.
But unlike a full bar package, a bartender-only event means you’re supplying the alcohol and materials…and that’s where things can either feel effortless or completely overwhelming.
From the bartender’s perspective, walking into a bartender-only event can be one of two extremes:
The goal of this guide is simple: help you plan just enough so your event flows smoothly, your guests are happy, and your bartender can do what they do best.
It’s tempting to offer everything—but more options don’t actually create a better guest experience. Too many spirits, mixers, or signature drinks can overwhelm guests and bottleneck the bar.
When alcohol is complimentary, guests are usually more than happy with classic, familiar options.
These five cover the vast majority of guest preferences:
The most commonly used mixers are:
You don’t need ten juices or niche sodas unless they’re intentional for your group.
Wine
Beer
Anything beyond that adds complexity without much payoff.
Getting quantities right is key. You don’t want to run out…but you also don’t want to unload cases just to load them back up at the end of the night.
Want Old Fashioneds? Great—just add:
Uncle Joe must have Dr. Pepper? Sure.
Kids want grenadine? No problem.
The key is minimal and purposeful additions tailored to your guest list—not a free-for-all.
Clear menus = faster service and happier guests.
Make sure water is available:
This helps pacing, comfort, and overall guest experience.
Ice is almost always under-provided.
Things to consider:
No ice = no drinks. Period.
Larger cups are not ideal. They lead to heavier pours, faster supply depletion, and potential over-serving.
Your bartender will bring all necessary bar tools, including:
Use this to plan confidently—and check things off as you go.
☐ Vodka
☐ Gin
☐ Tequila
☐ Rum
☐ Bourbon
☐ Red wine
☐ White wine
☐ Beer (2–3 selections)
☐ Club soda
☐ Coke
☐ Diet Coke
☐ Sprite
☐ Tonic
☐ Orange juice
☐ Cranberry juice
☐ Simple syrup (if needed)
☐ Garnishes (lemons, limes, oranges, cherries)
☐ Any intentional specialty items (Dr. Pepper, grenadine, etc.)
☐ 1–2 signature drink recipes selected
☐ Shared ingredients where possible
☐ Signage/menu for guests
☐ Sufficient ice quantity
☐ Ice storage (coolers/freezer)
☐ Ice bucket & scoop
☐ Water station or dispenser
☐ Bar or service table
☐ Linens (if applicable)
☐ 9 oz wine cups
☐ 10 oz cocktail cups
☐ Napkins
☐ Wine tin
☐ Straws
A bartender-only event doesn’t have to feel complicated. When you plan intentionally, keep options streamlined, and focus on guest flow, the experience feels effortless—for you, your guests, and your bartender.
And if you’re ever unsure about quantities, ice, or setup…we’re always happy to help you plan it right the first time.
Cheers!
